FULL-SERVICE CUSTOMS DECLARATION - OPTIMAL SOLUTION FOR BUSINESSES
Customs declaration service in logistics is a professional service provided by logistics companies or customs agents to assist businesses in completing customs procedures quickly, accurately, and efficiently. Instead of handling complex procedures themselves, businesses can entrust the entire customs declaration process to service providers.
Understanding this need, Alpha Tran Trading and Transportation Company Limited proudly offers full-service customs declaration to help businesses resolve customs clearance issues swiftly, conveniently, and effectively. With extensive practical experience and thousands of successfully cleared import-export codes in Vietnam, Alphatrans confidently delivers competitive, fast, safe, and cost-saving services to import-export enterprises.
I. WHAT IS CUSTOMS DECLARATION SERVICE?
Customs declaration service optimizes time, effort, and cost for businesses in customs clearance procedures. It covers all steps from preparing documents to successfully clearing goods through customs. Currently, full-service customs declaration is divided into two types:
1. Customs declaration outsourcing
A specialized entity or individual performs customs procedures on behalf of the business, preparing documents and declaring goods with customs authorities, saving time, effort, and minimizing risks.
2. Customs agent
An authorized organization or individual licensed by customs authorities to handle customs formalities for export/import goods. They have deep knowledge of customs laws and procedures, helping businesses comply and avoid risks.
II. WHAT IS ALPHATRANS’ FULL-SERVICE CUSTOMS DECLARATION?
Our comprehensive service package includes:
1. Customs procedure consultation
- Identify correct HS Codes.
- Guide on import/export taxes, VAT, excise duties (if any).
- Check for specialized inspection requirements.
- Advise on document preparation and customs process.
2. Document preparation & handling
- Draft and verify import-export documents: sales contracts, commercial invoices, packing lists, bills of lading/airway bills, certificates of origin, import licenses (if required).
- Submit electronic customs declarations via VNACCS/VCIS.
- Validate documents before submission.
3. Customs declaration & clearance procedures
- Submit goods information to customs.
- Monitor customs inspection levels: green (immediate clearance), yellow (additional document check), red (physical inspection).
- Represent clients in customs queries.
4. Specialized inspections (If applicable)
- Register and coordinate inspections (quality, quarantine, food safety, certification).
- Work with relevant ministries (Health, Agriculture, Science & Technology).
- Collect samples and obtain certificates.
5. Tax and fee payment
- Calculate and assist with import tax, VAT, environmental tax (if any).
- Support tax payment processes.
- Handle tax refund or exemption cases.
6. Cargo handling and transport supervision
- Coordinate transportation from ports/airports to warehouses.
- Supervise loading, unloading, and cargo counting.
- Resolve arising issues during cargo receipt.
7. Issue resolution and claims
- Assist with customs disputes or errors.
- File customs complaints regarding tax rates, HS codes, or administrative violations.
III. WHY SHOULD BUSINESSES CHOOSE FULL-SERVICE CUSTOMS DECLARATION?
✔️ Save Time: Avoid lengthy and complex customs procedures expedite clearance.
✔️ Reduce Risks: Comply with frequently changing customs laws to avoid fines and delays.
✔️ Save Costs: Reduce internal resource use despite service fees.
✔️ Improve Efficiency: Focus on core business while professionals handle customs.
✔️ Expertise: Access experienced professionals knowledgeable in customs laws and regulations.
IV. ALPHATRANS’ FULL-SERVICE CUSTOMS DECLARATION PROCESS
Step 1: Review documents provided by clients (contracts, invoices, packing lists, bills of lading, arrival notices, certificates of origin).
Step 2: Draft customs declarations and submit electronically via VNACCS once verified.
Step 3: Prepare complete document sets for client’s electronic signature.
Step 4: Register specialized inspections if necessary.
Step 5: Declare goods at port customs and coordinate customs handling.
Step 6: Notify clients of delivery schedules.
Step 7: Collect all documents and issue invoices for payment.
V. WHY CHOOSE ALPHATRANS?
- Experienced Team: Skilled staff in documentation, coordination, and delivery with strong internal process integration for efficient handling.
- Strong Office Network: Six offices nationwide including Ho Chi Minh City, Hanoi, Hai Phong, Binh Duong, Da Nang, and Quang Ngai located near major ports.
- Infrastructure and Relationships: Fleet of 200 trucks, 65 containers, warehouses, and strong connections with customs, inspection agencies, and certification bodies for quick resolution.
VI. TYPICAL GOODS FOR FULL-SERVICE CUSTOMS DECLARATION AT ALPHATRANS
- Food and fresh seafood (major partner for two large sushi brands in Ho Chi Minh City).
- Specialized equipment: medical, industrial, aviation, defense, printing machines.
- Used machinery: industrial, construction, excavators, lathes, milling machines.
- Animal feed and agricultural products: fertilizers, pesticides.
- Toys, elevators/escalators, building materials, sanitary ware, furniture.
- Goods categorized by HS codes.
With practical experience, a professional team, and optimized processes, Alphatrans Trading and Transport Co., Ltd commits to providing your business with fast, accurate, and cost-saving customs declaration solutions. Let us accompany you on your international trade journey, ensuring smooth and safe customs clearance.
Contact us today for a free 1:1 consultation, clear and quick pricing, and full support!
